📅 Event Organizing Guide

Events are where our campaign truly comes to life — at community centers, church basements, neighborhood parks, and on porches across GA‑05. This guide walks you through organizing public events using our open-source structure on GitHub.

Whether you’re hosting a neighborhood meetup, town hall, mutual aid drive, or volunteer training, this guide has you covered.

🌟 What Counts as a Campaign Event?

Canvass kickoffs
House meetings
Flyer handouts at transit stops
Public forums / town halls
Community cleanups or mutual aid efforts
Policy roundtables or workshops
Online Q\&As, Zoom teach-ins, livestreams

If it builds connection and moves people to act — it’s an event.

📍 Where to Organize Events in the Repo

All events are coordinated in:

campaign/
├─ neighborhoods/
│   └─ [your-neighborhood]/
│       └─ field-ops/
│           └─ events/        ← Event folders (each with plan, notes, flyers)
├─ campaign-hq/
│   └─ announcements/
│       └─ events-schedule.md

Each event folder includes:

README.md (event plan)
flyers/ (PDFs, PNGs, Canva links)
materials-needed.md
photos/ (post-event)

🚀 Getting Started (Step-by-Step)

Step 1: Propose Your Event

Open a GitHub Issue using the Event Planning template (coming soon), or use this format:

**Title**: West End Community Meetup  
**Date**: July 20, 2025  
**Location**: West End Library  
**Type**: In-person  
**Needs**: Flyers, chairs, 2 speakers  
**Labels**: `event`, `west_end`

Step 2: Create Your Event Folder

Once approved by a Neighborhood Lead or Campaign HQ:

/neighborhoods/west_end/field-ops/events/west-end-library-meetup-072025/

Add a README.md with your event plan:

Goals
Speakers
Volunteer roles
Timeline

📋 Event Checklist Template

Use this list to plan your event:

🧰 GitHub Features for Event Organizers

Tool	Use
Issues	Propose and track events (log needs, updates)
Labels	Tag events by neighborhood (`oakland_city`, `mutual_aid`, etc.)
Pull Requests	Submit flyers, notes, and changes to event plans
Project Boards	Track event prep steps visually
Discussions	Brainstorm event ideas or troubleshoot
GitHub Mobile	Use your phone to upload photos or check task lists in the field

After the event:

Upload any flyers or materials to the event folder.
Add post-event notes (attendance, wins, what worked).
Drop photos in photos/, or link to cloud folder.
Open an Issue or PR to share highlights with the campaign (label: event-report).

📣 Promoting the Event

Submit flyer to design-assets/ and open an Issue tagged design.
Post in Discussions to encourage volunteers.
Request signal boosting from comms team using Issue label amplify.

🧑‍🤝‍🧑 Roles You’ll Need

Role	Responsibility
Event Lead	Main planner and coordinator
Volunteer Coordinator	Handles sign-in, assignments
Host / Emcee	Welcomes folks, introduces speakers
Photographer / Recorder	Captures the event (with consent!)
Logistics / Setup	Chairs, water, cleanup, etc.

Use GitHub Issues to assign or request these roles in advance.

🙋 FAQs for Event Organizers

“Can I plan an event on my own?” Yes! But post it in advance for safety, support, and transparency.

“Can someone help me run it?” Absolutely. Request co-leads in an Issue or Discussion.

“What if I don’t know how to use GitHub?” Use our Quick Start Guide, or email your event details and a team member will help set it up.

📞 Need Help?

Ask for feedback in the Help Desk Discussion.
Join office hours for hands-on support from the organizing team.

🚦 Ready to Start Organizing?

Open a New Issue to propose your event.
Check out past events for inspiration in field-ops/events/.
Coordinate with your neighborhood team and start planning!

Thank you for building power where it matters most: right in your own community.

Event Organizing Guide